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Grants Manager

Company: Community Foundation for Southeast Michigan
Date Posted: January 11, 2018

GRANTS MANAGER

For more than thirty years, the Community Foundation for Southeast Michigan, one of the largest grant making foundations in the region, has been working to improve the lives of people in our region by supporting education, arts and culture, health, human services, community development, and civic affairs. We are seeking a Grants Manager (Manager) who will be responsible for managing application and grant processing for the Community Foundation, evolving the Foundation’s grants management systems and processes to higher levels of efficiency and maturity. The Manager will be responsible for the grants management process from application through closing, will have a lead role in implementing a new grants management system (GMS) for the Foundation and will be responsible for the ongoing administration of the GMS.

RESPONSIBILITIES INCLUDE

  • Work with multiple teams to create an efficient, centralized workflow for the Foundation’s grantmaking process
  • Oversee the entire grantmaking process throughout the grant life cycle and serve as a liaison with grantees as they navigate the process
  • Ensure that grants are coded accurately and consistently, as a basis for providing reports to staff and Foundation partners
  • Provide Foundation staff and partners with both high-level and detailed data about the grantmaking programs of the Foundation that demonstrate the organization’s impact in our community
  • Understand and ensure compliance with IRS and Foundation requirements and regulations
  • Coordinate annual, non-competitive grant processing for the Foundation
  • Lead role in implementing new GMS for the Foundation
  • Develop and maintain comprehensive program for management of the Foundation’s GMS
  • Maintain the Foundation’s external facing grantee and grant application portals, including procedures for the transmission of data into other Foundation systems, as appropriate
  • Develop and enforce compliance with GMS policies and procedures
  • Maintain the overall integrity and quality of the Foundation’s grant database, including auditing the database for accuracy and consistency of information
  • Develop and maintain queries, data extracts and reports in response to ad hoc requests as well as scheduled needs such as the quarterly production of board-related materials
  • Serve as Foundation’s GMS expert; provide technical assistance, troubleshoot issues, and advise staff on use of the GMS
  • Monitor GMS software updates, report to the appropriate staff critical information related to the software and suggest training for new and existing staff
  • Assist with the archiving of the Foundation’s grant records

QUALIFICATIONS

  • Bachelor’s Degree required with a major in data management or a comparable field
  • Experience with a grants management systems is a plus
  • Knows best practices and key functions of grants management such as delegation, regulatory compliance, evaluation and reporting
  • Must have an ability to be focused and detailed, meet deadlines and juggle multiple tasks, be organized and effective, and work as part of a team, while maintaining priorities
  • Ability to handle confidential, proprietary and sensitive information requiring judgment and discretion
  • Excellent written and verbal communication skills
  • Advanced or Expert level knowledge of Microsoft Office software, including Word, Excel, and Outlook; database management experience is a plus

TO APPLY

Send your cover letter, resume and salary requirements to Nancy Davies, human resources officer at: careeropportunities@cfsem.org.